1. About us and your data 

Westminster College Bangkok is a private 6th form college providing pre-university academic programmes and English language courses for students worldwide. This privacy notice is to inform you about how we use your personal data. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

2. The personal data we hold, purposes and lawful bases:

Sometimes, we may also use your personal information where: 

• You, or your parents/carers have given us permission to use it in a certain way
• We need to protect your interests (or someone else’s interest)

3. Collecting personal data

While in most cases you, or your parents/ carers, must provide the personal information we need to collect, there are some occasions when you can choose whether, or not, to provide the data. • We will always tell you if it is optional. If you must provide the data, we will explain what might happen if you do not.

4. When do we share personal data? 

Where it is legally required, or necessary for another reason allowed under data protection law, we may share personal information about you with: 

• Our local authority — to meet our legal duties to share certain information with it: 
• Ministry of Education (a government department) 
• Your family and representatives 
• Fee payers 
• Educators and examining bodies 
• Suppliers and service providers — so that they can provide the services we have contracted them for, such as online satisfaction surveys, transfer or taxi companies, excursion providers
• Financial organisations 
• Central and local government 
• Our auditors 
• Health authorities 
• Security organisations 
• Health and social welfare organisations 
• Professional advisers and consultants 
• Charities and voluntary organisations 
• Police forces, courts, tribunals 
• Professional bodies

5. Your rights Under certain circumstances, you, the data subject, may have the following rights: 

• Right of access: you have the right to request a copy of the information that we hold about you 
• Right of rectification: you have a right to correct data that we hold about you that is inaccurate or incomplete 
• Right to be forgotten: in certain circumstances you can ask for the data we hold about you to be erased from our records 
• Right to restriction of processing: where certain conditions apply you have a right to restrict the processing 
• Right of portability: you may have the right to have the data we hold about you transferred to another organisation 
• Right to object: you have the right to object to certain types of processing such as direct marketing 
• Right to object to automated processing, including profiling

Some of these rights may not apply where we are legally obliged to keep or share your personal data.

In certain circumstances, you may have additional rights beyond those above.

6. How long do we keep your data?

We will keep personal information about you while you are a student at our school. We may also keep it after you have left the school, where the law requires us to.

7. Transferring data internationally 

Where we share data with an organisation that is based outside the European Economic Area, we will protect your data by following data protection law.

8. Complaints 

We take any complaints about how we collect and use your personal data very seriously, so please let us know if you think we have done something wrong.