Students will contract with Westminster College Bangkok (WCB) under the following Terms and Conditions for programmes in Thailand.

Last updated 13 February 2026

WCB reserves the right to change prices/course timetables etc. at any time prior to registration and to make additions or amendments to these terms and conditions by giving one month’s written notice to all affected parties.

Acceptance of a place

To accept a place you will need to either pay the full Programme Fees or pay the Registration Fee and Enrolment Deposit and return a signed copy of our Acceptance Agreement sent with the offer of a place. A place on the course and in accommodation is not held until these are received. Once received, a place on the course and in the selected accommodation is held until further fees become due 4 weeks prior to the start of the course.

The Acceptance Payment comprises:

Non-refundable Registration Fee and non-refundable Enrolment Deposit.

Visa documentation

Once we have received the Acceptance Payment and a full set of application documents we will provide all relevant visa documentation. Please advise us as soon as the visa is granted.

Payment of fees

All fees are due 4 weeks prior to the start of the course. The place may be at risk if we do not receive payment on time. Details of how to pay are included in our offer letter. Payment by instalment is available on request. Fees generally increase by inflation annually so payments by instalment may be subject to fee increases. Payment of your non-refundable Enrolment Deposit holds the fees stated on your offer letter. These fees are held until 4 weeks prior to the start of the course which is our payment deadline. Fees remaining to be paid after the deadline, including payment by instalment are subject to increase and will be charged at the fees applicable at the time of study. Students will not be allowed to attend classes as long as fees are outstanding and may be required to leave the course. Students progressing to the next academic year will have to pay fees for the next academic year by the end of the prior term to hold their place on the course and in accommodation.

VAT

Where applicable, Value-Added Tax (VAT) or any other government-imposed tax will be added to fees and invoiced accordingly. VAT may be applied to invoices even if not previously included, in accordance with Thai government regulations and tax requirements.

Cancellations

In the event of a cancellation due to visa refusal:

The following fees are non-refundable: the Admissions Assessment Fee, the Registration Fee, and the Enrolment Deposit. 

The following fees are refundable upon production of the visa refusal letter: the Security Deposit if there are no other outstanding fees owed, tuition fees, the External Examination Fee for Kings Degree Pathway Programme, accommodation, and meal plan fees. However, accommodation fees will be retained if you have asked us to hold accommodation for you after the start of term while you wait for your visa. The school uniform and AXA Insurance are refundable as long as the uniform has not been worn and you do not plan to file a claim against the AXA Insurance. No refunds are given if the visa application was refused because it was not considered to be genuine.

In the event of cancellation for any reason prior to the payment deadline (four weeks before the course start date):

The following fees are non-refundable: the Admissions Assessment Fee, the Registration Fee, and the Enrolment Deposit. 

The following fees are refundable: the tuition fee, the Security Deposit if there are no other outstanding fees owed, the External Examination fee for Kings Degree Pathway Programme, all meal plan and accommodation fees. The school uniform fee is refundable if the uniform has not been worn and the AXA Insurance fee is refundable if you do not plan to make a claim.

In the event of a cancellation for any reason occurring after the payment deadline (four weeks prior to the course start date) but before the course begins:

The following fees are non-refundable: the Admissions Assessment Fee, the Registration Fee, the Enrolment Deposit, and the External Examination Fee for Kings Degree Pathway Programme.

One term’s fees for tuition and accommodation will be retained. Any additional tuition and accommodation fees paid (i.e. more than one term) will be refunded. 

The following fees are refundable: the security deposit if there are no other outstanding fees owed and meal plan fees. The school uniform fee is refundable if the uniform has not been worn and the AXA Insurance fee is refundable if you do not plan to make a claim.

In case of cancellation for any other reason after the start of the course:

The following fees are non-refundable: the Admissions Assessment Fee, the Registration Fee, the Enrolment Deposit, the External Examination fee for Kings Degree Pathway Programme, the school uniform fee, and all meal plan fees. 

A full term’s notice is required, so tuition and accommodation fees will be retained accordingly and any remaining balance refunded.

The following fees are refundable: the Security Deposit if there are no other outstanding fees owed. The AXA Insurance fee is refundable if you do not plan to make a claim.

*No refunds are given if the visa application was refused because it was not considered to be genuine

**Cancellation for any reasons after the payment deadline but before the course starts – one term’s tuition is retained and any payment beyond that is refunded.

***Accommodation fees will be retained if you have asked us to hold accommodation for you after the start of term while you wait for your visa.

****A 1% late payment fee per month applies to outstanding balances beyond the due date. Penalties apply for overdue payments. The late payment charge will be presented on the official payment invoice issued by the school finance team.

Post arrival refunds

Bank charges: All refunds are paid minus any bank charges.

Tuition and Accommodation Fees: Any fees paid in excess of one term refunded to the fee payer if notice has been given to cancel/withdraw.

Deposits: The Enrolment Deposit is non-refundable. The Security Deposit is refundable upon graduation or withdrawal from the course if no other outstanding fees are owed.

Late arrivals: No refunds or deductions for tuition or accommodation for students who arrive after the start of term.

Exclusions: No refunds are given for students excluded from school for disciplinary reasons.

Insurance: No refunds are given if the student plans to file a claim.

Withdrawal

A full term’s notice in writing to the Principal is required to withdraw from a course or accommodation after it has started. Any refunds are given after a term’s tuition and accommodation fees are deducted as a cancellation charge in lieu of notice.

Academic decisions

WCB reserves the right to determine the best course of study for any student and to exclude from class any student who, for reasons of ability or performance is not qualified to enter or remain in that class. Students will not be allowed to start any part of their study plan for which they have not reached the minimum entry requirement.

Discipline

If a student’s work, attendance or conduct is unsatisfactory, they will be subject to WCB’s disciplinary procedures. These procedures may lead ultimately to exclusion. In the event of exclusion, fees are not refunded.

Attendance

Attendance is compulsory for all students and is a condition of a Thai visa. Non-attendance may be reported to the Thai Immigration Authorities in accordance with applicable immigration requirements

Deferrals

Students may defer entry to the next intake once. If a further deferral is required a student’s application may need to be reassessed. Deferred study plans will be subject to fees applicable at the time of study.

Accommodation

Notice to withdraw from residence is one term. 

No refund is given for early departure but a charge will be made for any extra nights.

Students who move out without the proper notice period will be charged one term’s fees in lieu of notice.

A 1% late payment fee per month applies to outstanding balances beyond the due date. Penalties apply for overdue payments. The late payment charge will be presented on the official payment invoice issued by the school finance team.

With the first term’s payment, students will pay a 50,000 Baht damage deposit which will be refunded upon completion of the term if no damage occurs. This is different than the security deposit that is required upon enrolment in your academic programme.

Private accommodation

Students under 18 wishing to move into private accommodation must seek approval from the Principal and provide written consent from parents.

Guardianship

We reserve the right to insist that any student has a Guardian while studying with us. If we consider an Education Guardian to be necessary the place at school will be contingent on the appointment of one.

Consent for activities for under 18s

The trips and activities covered by this consent include: all term-time educational visits, trips, adventure activities and off-site leisure and sporting fixtures whether organised by WCB or by a third-party provider (including residential trips) which take place during the term of the course but may occur during or outside usual teaching hours or at weekends.

Parents/Guardians will be sent information about any trip or activity before it takes place if we believe that it presents an unusually high risk. We shall take a common sense and proportionate approach to any risks posed by an out-of-school activity. We shall ensure that any providers of activities or transport are appropriately licensed.

You can, if you wish, tell the school that you do not want your child to take part in any school trip or activity.

Details of the type of activities and trips we consider covered by this consent are set out in our literature

Liability

WCB will not be liable under any circumstances for any failure to provide services whatsoever if that failure is caused directly or indirectly by industrial action or by circumstances beyond the College’s control. Any damage caused by a student to College property, to a residence, whether intentional or accidental will be charged to the students responsible. Students in residential accommodation are jointly and severally liable for shared facilities and the College reserves the right to recover costs for damage and exceptional cleaning.

Insurance

All WCB students must have appropriate accident and medical insurance. Insurance to cover personal property, breakages, loss, damage and cancellation fees is advised. WCB recommends AXA Insurance which will be arranged on receipt of the Acceptance Payment unless proof of alternative cover is provided. Proof of alternative cover must be provided to confirm a student’s place.

Data Protection

Any information provided to Kings at Westminster College Bangkok may be held on computer and used by either Kings Education or Westminster College Bangkok in accordance with Data Protection registration and the UK Data Protection law and in accordance with applicable Thai data-protection laws. WCB is obliged to provide Thai contact details and attendance information to the Thai Immigration Authorities. Please see our Privacy Notice  Student information will be shared with Kings Education.

Public holidays

WCB is closed on public holidays and there are no classes on these days. There is no reduction in tuition fees for public holidays.

Jurisdiction

In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of Thailand having jurisdiction in the matter in question.

Complaints

We hope that the services we provide are of the standard you would expect of WCB at all times, but if you need to make a complaint our complaints policy is available on our e-mail